Air Quality Days

• DatesJanuary 14, 2027 (expected)
• VenueEXPO XXI Warsaw
• LocationWarsaw, Poland
• CategoryEnvironmental

Expected dates, not yet confirmed. These dates are projected from the previous edition of Air Quality Days. The organizer has not confirmed them yet, so check with the organizer before you book travel or pay for anything.

About Air Quality Days

Air Quality Days is an environmental industry event expected to take place January 14, 2027 at EXPO XXI Warsaw in Warsaw, Poland. It is a one-day event on a Thursday. With about 13 weeks to go, exhibitors still have time to order booth services and book hotels at reasonable rates.

Shows like this one typically draw sustainability managers, municipal and utility officials, engineers, waste and water professionals and consultants. We have not been able to confirm an official website for this show yet, so contact the organizer before making any plans.

ShowFloorTips is an independent guide and is not affiliated with the organizer. Dates, venues and rules can change, so confirm the details with the organizer before you book.

What to expect at Air Quality Days

Environmental shows bring together public sector buyers, engineers and suppliers of water, waste, air and recycling solutions. Visitors want measurable results and proof of compliance with regulations.

With a single day on the floor, every hour counts: arrive early, keep breaks short and in shifts so the booth is never empty, and book any important meetings before the doors open. Expect most visitors to be sustainability managers and their colleagues, often with a short list of suppliers they want to see.

How exhibitors should prepare for Air Quality Days

Here is a working timeline counted back from the opening day, January 14, 2027 (expected date, so adjust once it is confirmed):

1. 16 weeks before (Sep 24, 2026) · date passed, do it now if you haven't
   Confirm your booth space and read the exhibitor manual. Book hotels near EXPO XXI Warsaw while rates are still normal.
2. 8 weeks before (Nov 19, 2026)
   Order booth services (power, internet, furniture, cleaning) before the early-rate deadlines, and send graphics to print.
3. 4 weeks before (Dec 17, 2026)
   Ship freight to the advance warehouse if the organizer offers one. Book meetings with the visitors you most want to see. Set up lead capture and train the team on it.
4. One week before (Jan 7, 2027)
   Confirm freight arrived, share the staffing schedule, charge every device, and test your lead capture app with Wi-Fi turned off.

Preparation tips for environmental shows

• Prepare measured results: emissions reduced, water saved, waste diverted.
• Know the regulations driving demand in the show's region.
• Bring references from public sector or industrial customers.

Booth tips for Air Quality Days

• Show data and before-and-after results clearly.
• Ask about the visitor's regulatory deadlines and budgets.
• Have material ready for public tenders and procurement processes.
• Walk the hall at EXPO XXI Warsaw during move-in to see which entrances and aisles carry the most traffic, and set up your booth so it faces that flow.
• Give every person on the booth a clear role (greeting, demos, qualifying) so nobody waits for someone else to start a conversation.
• If you expect local buyers in Poland, bring key material in the local language as well as English, and have prices ready in the local currency.
• Capture every conversation the moment it ends: scan the badge or card, add a one-line note about what the visitor needs, and rate the lead hot, warm or cold. Notes written that evening are already half forgotten.

For a full list of what to bring, use the free booth checklist, and plan the money side with the trade show ROI calculator.

Following up leads after Air Quality Days

Most of the value of a trade show is created after it closes. Public buyers often work through tenders, so keep follow-up formal and document-based.

1. Within 24 hours (by Jan 15, 2027)
   Send a short personal email to every hot lead. Mention one detail from your conversation so they remember you.
2. By Jan 17, 2027
   Send everything you promised at the booth: prices, samples, demo links. Log each lead in your CRM with its rating and notes.
3. By Jan 28, 2027
   Make a second, useful touch: a case study, a short video or an answer to the question they asked. Warm leads often reply to this one.
4. By Feb 13, 2027
   Review results: how many leads became meetings, what each lead cost, and whether Air Quality Days is worth returning to.

Ready-to-edit messages for each step are in our trade show follow-up email templates.

Getting to Warsaw

Warsaw Chopin Airport (WAW) is close to the city. Many large trade fairs take place at Ptak Warsaw Expo in Nadarzyn, south-west of Warsaw, so plan car or shuttle transport between the city and the venue. Poland is in the Schengen area; check whether you need a Schengen visa.

Because these dates are not confirmed yet, avoid non-refundable bookings until the organizer announces them. Our city travel guides cover hotels, transport and budgeting for the busiest show cities.

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