ExpoLink Aerospace

• DatesOctober 13–15, 2026
• VenueCentro de Convenciones de Costa Rica
• LocationSan Jose, Costa Rica
• CategoryAerospace

About ExpoLink Aerospace

ExpoLink Aerospace is an aerospace industry event taking place October 13–15, 2026 at Centro de Convenciones de Costa Rica in San Jose, Costa Rica. It runs for three days, opening on Tuesday and closing on Thursday. That is only 4 days away, so most planning deadlines have already passed; focus on travel, staffing and lead capture.

Shows like this one typically draw aircraft manufacturers, airlines, MRO providers, suppliers, defense buyers and engineers. We have not been able to confirm an official website for this show yet, so contact the organizer before making any plans.

ShowFloorTips is an independent guide and is not affiliated with the organizer. Dates, venues and rules can change, so confirm the details with the organizer before you book.

What to expect at ExpoLink Aerospace

Aerospace events are large, technical and international, often with static aircraft displays and trade days followed by public days. Supplier relationships are long-term and qualification is strict.

Over three days, traffic usually peaks on the first two days and thins out on the last one. The quieter final day is a good time for longer conversations, visiting other stands and meeting suppliers. Expect most visitors to be aircraft manufacturers and their colleagues, often with a short list of suppliers they want to see.

How exhibitors should prepare for ExpoLink Aerospace

Here is a working timeline counted back from the opening day, October 13, 2026:

1. 16 weeks before (Jun 23, 2026) · date passed, do it now if you haven't
   Confirm your booth space and read the exhibitor manual. Book hotels near Centro de Convenciones de Costa Rica while rates are still normal.
2. 8 weeks before (Aug 18, 2026) · date passed, do it now if you haven't
   Order booth services (power, internet, furniture, cleaning) before the early-rate deadlines, and send graphics to print.
3. 4 weeks before (Sep 15, 2026) · date passed, do it now if you haven't
   Ship freight to the advance warehouse if the organizer offers one. Book meetings with the visitors you most want to see. Set up lead capture and train the team on it.
4. One week before (Oct 6, 2026) · date passed, do it now if you haven't
   Confirm freight arrived, share the staffing schedule, charge every device, and test your lead capture app with Wi-Fi turned off.

Preparation tips for aerospace shows

• Bring quality certifications and approvals relevant to aerospace supply.
• Schedule meetings with primes and tier suppliers well in advance.
• Check export control rules for anything you display or discuss.

Booth tips for ExpoLink Aerospace

• Show capability and quality evidence clearly.
• Ask about programs and timelines to qualify opportunities.
• Keep a private meeting space for technical discussions.
• Walk the hall at Centro de Convenciones de Costa Rica during move-in to see which entrances and aisles carry the most traffic, and set up your booth so it faces that flow.
• Plan shifts of three to four hours. Standing and talking for three days wears people out, and tired staff let good leads walk past.
• If you expect local buyers in Costa Rica, bring key material in the local language as well as English, and have prices ready in the local currency.
• Capture every conversation the moment it ends: scan the badge or card, add a one-line note about what the visitor needs, and rate the lead hot, warm or cold. Notes written that evening are already half forgotten.

For a full list of what to bring, use the free booth checklist, and plan the money side with the trade show ROI calculator.

Following up leads after ExpoLink Aerospace

Most of the value of a trade show is created after it closes. Supplier qualification takes time, so offer documentation and a capability review as next steps.

1. Within 24 hours (by Oct 16, 2026)
   Send a short personal email to every hot lead. Mention one detail from your conversation so they remember you.
2. By Oct 18, 2026
   Send everything you promised at the booth: prices, samples, demo links. Log each lead in your CRM with its rating and notes.
3. By Oct 29, 2026
   Make a second, useful touch: a case study, a short video or an answer to the question they asked. Warm leads often reply to this one.
4. By Nov 14, 2026
   Review results: how many leads became meetings, what each lead cost, and whether ExpoLink Aerospace is worth returning to.

Ready-to-edit messages for each step are in our trade show follow-up email templates.

Getting to San Jose

ExpoLink Aerospace takes place at Centro de Convenciones de Costa Rica in San Jose, Costa Rica. Check the official website for the exact hall and address, then compare flights into the nearest major airport with train or car options from nearby cities.

Hotels closest to the venue sell out first during show week, and many organizers offer discounted room blocks that close weeks before the show, so book early. Our city travel guides cover hotels, transport and budgeting for the busiest show cities.

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