Space B2B Expo

• DatesFebruary 11–12, 2027 (expected)
• VenueEXPO XXI Warsaw
• LocationWarsaw, Poland
• CategoryAerospace

Expected dates, not yet confirmed. These dates are projected from the previous edition of Space B2B Expo. The organizer has not confirmed them yet, so check with the organizer before you book travel or pay for anything.

About Space B2B Expo

Space B2B Expo is an aerospace trade show expected to take place February 11–12, 2027 at EXPO XXI Warsaw in Warsaw, Poland. It runs for two days, opening on Thursday and closing on Friday. With more than 4 months to go, there is time to plan the booth, the budget and the meetings properly.

Shows like this one typically draw aircraft manufacturers, airlines, MRO providers, suppliers, defense buyers and engineers. We have not been able to confirm an official website for this show yet, so contact the organizer before making any plans.

ShowFloorTips is an independent guide and is not affiliated with the organizer. Dates, venues and rules can change, so confirm the details with the organizer before you book.

What to expect at Space B2B Expo

Aerospace events are large, technical and international, often with static aircraft displays and trade days followed by public days. Supplier relationships are long-term and qualification is strict.

Two days go by quickly. Book your most important meetings for the first morning, when visitors are fresh, and keep the second afternoon for follow-up conversations at the booth. Expect most visitors to be aircraft manufacturers and their colleagues, often with a short list of suppliers they want to see.

How exhibitors should prepare for Space B2B Expo

Here is a working timeline counted back from the opening day, February 11, 2027 (expected date, so adjust once it is confirmed):

1. 16 weeks before (Oct 22, 2026)
   Confirm your booth space and read the exhibitor manual. Book hotels near EXPO XXI Warsaw while rates are still normal.
2. 8 weeks before (Dec 17, 2026)
   Order booth services (power, internet, furniture, cleaning) before the early-rate deadlines, and send graphics to print.
3. 4 weeks before (Jan 14, 2027)
   Ship freight to the advance warehouse if the organizer offers one. Book meetings with the visitors you most want to see. Set up lead capture and train the team on it.
4. One week before (Feb 4, 2027)
   Confirm freight arrived, share the staffing schedule, charge every device, and test your lead capture app with Wi-Fi turned off.

Preparation tips for aerospace shows

• Bring quality certifications and approvals relevant to aerospace supply.
• Schedule meetings with primes and tier suppliers well in advance.
• Check export control rules for anything you display or discuss.

Booth tips for Space B2B Expo

• Show capability and quality evidence clearly.
• Ask about programs and timelines to qualify opportunities.
• Keep a private meeting space for technical discussions.
• Walk the hall at EXPO XXI Warsaw during move-in to see which entrances and aisles carry the most traffic, and set up your booth so it faces that flow.
• Give every person on the booth a clear role (greeting, demos, qualifying) so nobody waits for someone else to start a conversation.
• If you expect local buyers in Poland, bring key material in the local language as well as English, and have prices ready in the local currency.
• Capture every conversation the moment it ends: scan the badge or card, add a one-line note about what the visitor needs, and rate the lead hot, warm or cold. Notes written that evening are already half forgotten.

For a full list of what to bring, use the free booth checklist, and plan the money side with the trade show ROI calculator.

Following up leads after Space B2B Expo

Most of the value of a trade show is created after it closes. Supplier qualification takes time, so offer documentation and a capability review as next steps.

1. Within 24 hours (by Feb 13, 2027)
   Send a short personal email to every hot lead. Mention one detail from your conversation so they remember you.
2. By Feb 15, 2027
   Send everything you promised at the booth: prices, samples, demo links. Log each lead in your CRM with its rating and notes.
3. By Feb 26, 2027
   Make a second, useful touch: a case study, a short video or an answer to the question they asked. Warm leads often reply to this one.
4. By Mar 14, 2027
   Review results: how many leads became meetings, what each lead cost, and whether Space B2B Expo is worth returning to.

Ready-to-edit messages for each step are in our trade show follow-up email templates.

Getting to Warsaw

Warsaw Chopin Airport (WAW) is close to the city. Many large trade fairs take place at Ptak Warsaw Expo in Nadarzyn, south-west of Warsaw, so plan car or shuttle transport between the city and the venue. Poland is in the Schengen area; check whether you need a Schengen visa.

Because these dates are not confirmed yet, avoid non-refundable bookings until the organizer announces them. Our city travel guides cover hotels, transport and budgeting for the busiest show cities.

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