The VoIP Experience

• DatesAugust 13, 2027 (expected)
• VenueSvenska Massan
• LocationGothenburg, Sweden
• CategoryTelecommunications

Expected dates, not yet confirmed. These dates are projected from the previous edition of The VoIP Experience. The organizer has not confirmed them yet, so check with the organizer before you book travel or pay for anything.

About The VoIP Experience

The VoIP Experience is a telecommunications industry event expected to take place August 13, 2027 at Svenska Massan in Gothenburg, Sweden. It is a one-day event on a Friday. With more than 10 months to go, there is time to plan the booth, the budget and the meetings properly.

Shows like this one typically draw network operators, engineers, enterprise IT buyers, device makers and infrastructure investors. We have not been able to confirm an official website for this show yet, so contact the organizer before making any plans.

ShowFloorTips is an independent guide and is not affiliated with the organizer. Dates, venues and rules can change, so confirm the details with the organizer before you book.

What to expect at The VoIP Experience

Telecom shows are large and technical, with heavy demand for meetings and demos of network, device and infrastructure technology.

With a single day on the floor, every hour counts: arrive early, keep breaks short and in shifts so the booth is never empty, and book any important meetings before the doors open. Expect most visitors to be network operators and their colleagues, often with a short list of suppliers they want to see.

How exhibitors should prepare for The VoIP Experience

Here is a working timeline counted back from the opening day, August 13, 2027 (expected date, so adjust once it is confirmed):

1. 16 weeks before (Apr 23, 2027)
   Confirm your booth space and read the exhibitor manual. Book hotels near Svenska Massan while rates are still normal.
2. 8 weeks before (Jun 18, 2027)
   Order booth services (power, internet, furniture, cleaning) before the early-rate deadlines, and send graphics to print.
3. 4 weeks before (Jul 16, 2027)
   Ship freight to the advance warehouse if the organizer offers one. Book meetings with the visitors you most want to see. Set up lead capture and train the team on it.
4. One week before (Aug 6, 2027)
   Confirm freight arrived, share the staffing schedule, charge every device, and test your lead capture app with Wi-Fi turned off.

Preparation tips for telecommunications shows

• Book meetings with operators early; their calendars fill fast.
• Prepare demos that do not depend on venue connectivity.
• Bring standards and interoperability details.

Booth tips for The VoIP Experience

• Show live demos with clear performance numbers.
• Ask about network plans and deployment timelines.
• Have engineers available for technical deep dives.
• Walk the hall at Svenska Massan during move-in to see which entrances and aisles carry the most traffic, and set up your booth so it faces that flow.
• Give every person on the booth a clear role (greeting, demos, qualifying) so nobody waits for someone else to start a conversation.
• If you expect local buyers in Sweden, bring key material in the local language as well as English, and have prices ready in the local currency.
• Capture every conversation the moment it ends: scan the badge or card, add a one-line note about what the visitor needs, and rate the lead hot, warm or cold. Notes written that evening are already half forgotten.

For a full list of what to bring, use the free booth checklist, and plan the money side with the trade show ROI calculator.

Following up leads after The VoIP Experience

Most of the value of a trade show is created after it closes. Operators run long evaluations, so propose a trial or proof of concept as the next step.

1. Within 24 hours (by Aug 14, 2027)
   Send a short personal email to every hot lead. Mention one detail from your conversation so they remember you.
2. By Aug 16, 2027
   Send everything you promised at the booth: prices, samples, demo links. Log each lead in your CRM with its rating and notes.
3. By Aug 27, 2027
   Make a second, useful touch: a case study, a short video or an answer to the question they asked. Warm leads often reply to this one.
4. By Sep 12, 2027
   Review results: how many leads became meetings, what each lead cost, and whether The VoIP Experience is worth returning to.

Ready-to-edit messages for each step are in our trade show follow-up email templates.

Getting to Gothenburg

The VoIP Experience takes place at Svenska Massan in Gothenburg, Sweden. Check the official website for the exact hall and address, then compare flights into the nearest major airport with train or car options from nearby cities.

Because these dates are not confirmed yet, avoid non-refundable bookings until the organizer announces them. Our city travel guides cover hotels, transport and budgeting for the busiest show cities.

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